Payroll Specialist



Accounting & Finance
Posted on Friday, May 24, 2024

Every day, it feels like healthcare becomes less about the practice of medicine. Hospitals and private practices operate on razor-thin margins, caught between the bureaucracy of insurance companies and ballooning administrative costs. And technological advancements — from electronic health record systems to dictation software — have failed to live up to their promise of making the lives of all healthcare staff easier.

Athelas' mission is to once again make health the focus of healthcare by using AI and automation to eliminate distractions and keep providers connected to their patients throughout the care journey.

The Athelas suite of automated and AI-enabled hardware, software, and services results in happier and healthier patients, less time wasted on administrative tasks, safer staff, and more reliable insurance reimbursements. Since merging with Commure, our growing suite of solutions now includes:

  • Patient Engagement - Commure Engage empowers providers to connect with their patients throughout the care journey, reducing no-shows and improving health outcomes

  • Workflow Automation - PatientKeeper and other workflow tools automate repetitive tasks, allowing healthcare workers to spend more time with patients

  • Staff Safety - Commure Strongline protects staff from workplace violence by empowering them to call for help to de-escalate potentially violent situations

  • At-Home Monitoring - Athelas Care Management offers a suite of remote sensors that allow doctors to bring healthcare into the home, saving lives through early intervention

  • Billing Solutions - Athelas RCM offers AI-driven, full-cycle revenue cycle management solutions that optimize claims submission, ensuring insurers pay every dollar they owe for work performed by healthcare providers

  • Automated Dictation - Athelas Scribe utilizes the power of LLMs to record and automatically summarize appointments, saving doctors countless hours every day

Athelas takes a provider-focused approach to healthcare and the healthcare industry has noticed. We’ve grown more than 500% year over year for three consecutive years. We support more than 250,000 clinicians and staff and hundreds of thousands of patients across hundreds of care sites. And we’re just getting started. Backed by General Catalyst, Sequoia, and many other leading investors, Athelas & Commure is positioned to be the defining healthcare tech company of the next 15 years.

If you're eager to advance our mission to make health the focus of healthcare, come join us!

About The Role

Our team is looking for a Senior/Lead Payroll Specialst who will play an integral part in our Finance team.

What You’ll Do

  • Manage semi-monthly, Bi-weekly and global payroll processing for U.S and abroad employees, ensuring all payroll activities are executed accurately and on time.

  • Perform detailed audits of our time and attendance systems to verify data integrity and correct discrepancies.

  • Lead payroll improvement efforts and exercise discretion over payroll-related projects and support scaling our payroll operations in partnership with finance and HR.

  • Ensure all payroll data, including garnishments, benefits, and other deductions, are processed accurately and meet regulatory requirements.

  • Resolve payroll discrepancies and answer employee queries related to wages, deductions, attendance, and other pay-related issues.

  • Assist in the preparation of financial statements relevant to payroll, including journal entries and account reconciliations.

  • Support various audits, including year-end, 401K, and tax audits, ensuring compliance and accuracy in all reporting.

  • Collaborate with HR to manage and optimize the onboarding experience, aligning payroll setup with employee benefits and compliance.

  • Develop and implement payroll policies, making decisions on best practices and discretionary policy adjustments in response to operational needs.

  • Develop and implement continuous improvement strategies to enhance payroll services and reduce potential errors.

  • Partner with external agencies, including state tax agencies and payroll software vendors, to ensure compliance with all applicable laws and regulations.

  • Provide support for HRIS system management, including updates and integrations with other internal systems.

  • Act as a liaison between payroll and other departments to ensure seamless communication and effective management of employee data.

  • Document payroll processes and train new team members or stakeholders on relevant payroll practices.

  • Proactively manage and update payroll records and systems to accommodate changes in salary, benefits, government regulations, and internal policies.

What You Have

  • At least 4+ years of experience in payroll administration, in a multi-state environment and within a company that is at least 500-1000 full-time employees

  • Bachelor's degree in Business Administration, Accounting, Human Resources, or a related field preferred

  • Extensive knowledge of payroll systems, ideally including experience with Rippling.

  • Strong understanding of federal, state, and local payroll regulations and requirements.

  • Excellent analytical skills and proficiency with Microsoft Office Suite and Google Workspace.

  • Proven track record of supporting payroll operations with high accuracy.

  • Effective communication skills, both written and verbal, with the ability to manage sensitive information.

  • CPP certification is a plus.

  • Knowledge of Rippling HRIS systems is a plus.

Why You’ll Like Working with Athelas

  • Execution focused, driven team: Join a team with an incredible record - we are the smallest, fastest company in history to receive FDA hematology clearance. We are also the largest Remote Patient Monitoring company in the US, with a fast-growing SaaS Revenue Cycle Management business as well

  • Technology Focus: Revolutionizing how technology can be used in the healthcare industry

  • Strong Backing: $132M Series B raised from the likes of Sequoia, General Catalyst, Tribe, Y Combinator

  • Mission Driven: We are changing the way healthcare is provided, bringing it directly to the people who need it with technology-enabled solutions

  • Incredible Growth: Revenue growth of 5x over the past 6 months and we're just getting started!

  • Competitive Benefits: Unlimited PTO, medical, dental, vision, excellent maternity and paternity paid time off.

Athelas is committed to creating and fostering a diverse team. We are open to all backgrounds and levels of experience, and believe that great people can always find a place. We are committed to providing reasonable accommodations to all applicants throughout the application process.

Employees will act in accordance with the organization’s information security policies, to include but not limited to protecting assets from unauthorized access, disclosure, modification, destruction or interference nor execute particular security processes or activities. Employees will report to the information security office any confirmed or potential events or other risks to the organization.

Employees will be required to attest to these requirements upon hire and on an annual basis.