Envoy’s workplace platform has redefined how companies welcome visitors, improve the onsite experience, book desks and meeting rooms, manage deliveries, and access accurate and unified workplace data in 16,000 locations around the globe by designing products that solve common workplace problems.

Envoy provides a simple way to manage your complex safety, security, and compliance needs across all your workplace locations—wherever you need to bring people together.

Rely on smart, automated solutions to common workplace problems, like freeing up unused space and eliminating repetitive tasks. Not only does this allow you to make the most efficient use of your space and resources, it frees up your team’s time to focus on the work that matters.

With Envoy’s intuitive technology that employees actually enjoy using, you can create a great workplace experience that fosters community and togetherness by making it easy for teams to coordinate working onsite.

Unlike companies that offer disconnected workplace solutions and disparate (and often imprecise) data sources, Envoy’s platform provides accurate, comprehensive, and unified workplace data so you can make informed business decisions. Envoy’s integrated solutions pull data from multiple sources to ensure that you always have the most accurate data available.

For more information, visit Envoy.com.

About the Role

As a Recruiting Operations and Coordination professional, you will play a pivotal role in our talent acquisition efforts, ensuring that our recruitment processes run seamlessly and efficiently. This position is at the heart of our talent acquisition strategy, where you will be responsible for streamlining and optimizing our recruiting operations, providing support to our recruiting team, and maintaining a positive candidate experience.

This is a hybrid position that requires at least 3 days a week (Tuesday - Thursday) in our San Francisco HQ.

You will

Recruiting Coordinator

Coordinating scheduling candidates for all open positions ensures a timely and positive experience.
Coordinate and schedule interviews between candidates and interview panels.
Send interview invitations and confirmations to candidates and interviewers.
Ensure that all aspects of interview logistics, including the availability of meeting spaces and necessary technology, are well-organized and prepared.
Provide administrative support to the recruitment team, such as scheduling meetings

Recruiting Operations

Actively manage Greenhouse recruiting system - workflows, processes, and templates to ensure efficiency and a positive experience for everyone involved in the interview process.
Collaborate with leadership to develop and report on key metrics as per the organization’s hiring needs.
Actively manage our scheduling and recruiting system to ensure we are fully optimizing them as resources.
Maintain and update recruitment templates, documents, and guidelines to ensure consistency and efficiency.
Generate reports and provide insights on recruitment metrics to support data-driven decision-making.
Manage recruiting tool relationships with third-party vendors
Manage contracts and agreements with recruitment service providers.
Create and post job listings on various job boards and company website
Suggest and implement enhancements to streamline recruitment processes
Own and manage internal Interviewer Training
Maintain Glassdoor Internal Employee Review Request and responses/ Audit and ensure accurate information is
Manage recruiting branding on external sites such as Glassdoor, Linkedin and Built In

You have

2-3 years of professional work experience in a Recruiting Coordinator role
Have experience with Greenhouse (ATS) and Goodtime (Scheduling)
Strong attention to detail, a methodical approach to organization, and the ability to manage and prioritize and a wide range of tasks
Excellent communication skills, written, in-person, and over the phone
A proactive mindset, anticipating needs and removing roadblocks before they arise
A knack for building rapport with a diverse group of people and working cross-functionally
Enthusiasm for working in a fast-paced startup environment and a keen interest in recruiting
Experience working with G-suite and the ability to pick up new technologies quickly
The flexibility to work outside of normal 9:00 am - 5:00 pm work hours when needed
A college degree is strongly preferred

You'll get

A high degree of trust in your ideas and execution
An opportunity to partner and collaborate with other talented people
An inclusive community where you feel welcomed and cared for as a person
The ability to make an immediate impact helping customers create a great workplace experience
Support for your personal and professional growth

Compensation description

Envoy's compensation package includes market competitive salary, equity for all full time roles, and great benefits. If you are located in San Francisco Bay Area, our expected cash compensation for this role is $94K- $103K (Annually). Final offers may vary within the range provided based on experience, expertise, and other factors.

If you have any questions related to compensation, please contact Recruiting after you apply.

#LI-Hybrid

By applying for this position, you acknowledge that you have fully read and understand the job requirements and received the Envoy Privacy Notice for applicants, which is linked here. Completing this application requires you to provide personal data, such as your name and contact information, which is mandatory for Envoy to process your application. Envoy is an EEO Employer and does not discriminate on the basis of any characteristic protected by local, state or federal law.

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