Envoy’s workplace platform has redefined how companies welcome visitors, improve the onsite experience, book desks and meeting rooms, manage deliveries, and access accurate and unified workplace data in 16,000 locations around the globe by designing products that solve common workplace problems.

Envoy provides a simple way to manage your complex safety, security, and compliance needs across all your workplace locations—wherever you need to bring people together.

Rely on smart, automated solutions to common workplace problems, like freeing up unused space and eliminating repetitive tasks. Not only does this allow you to make the most efficient use of your space and resources, it frees up your team’s time to focus on the work that matters.

With Envoy’s intuitive technology that employees actually enjoy using, you can create a great workplace experience that fosters community and togetherness by making it easy for teams to coordinate working onsite.

Unlike companies that offer disconnected workplace solutions and disparate (and often imprecise) data sources, Envoy’s platform provides accurate, comprehensive, and unified workplace data so you can make informed business decisions. Envoy’s integrated solutions pull data from multiple sources to ensure that you always have the most accurate data available.

For more information, visit Envoy.com.

About the Role

As Envoy works to transform modern workplaces and challenge the status quo with products that make office life and work more meaningful, we want to make sure our employees have a great experience where they can learn and grow. We are looking to expand our HR team with someone who is excited about the employee experience and setting up every Envoy for success. You will partner with others on the HR team, in the People organization and across the company to ensure we have innovative and modern people programs that help Envoys meet individual and company goals.

This is a hybrid position that requires 3 days a week (Tuesday - Thursday) in our San Francisco HQ.

You will

Manage tracking and documenting internal employee changes and assist in keeping our employee record systems error-free and up-to-date
Update knowledge management tools and HRIS (Confluence, Rippling) with the latest information
Identify procedural gaps and work with cross-functional teams to address them with the assistance and support of Global People Operations Manager
Provide onboarding support - background check admin, I-9 completion, scheduling of onboarding meetings and training assignment/coordination, conducting benefits orientation training, onboarding stakeholder and facilitator coordination and assistance
Administer HR Compliance Reporting; ensure compliance calendar is up to date with all relevant reporting events and up to date with completion statuses, leverage internal and external partners such as internal counsel, HR management, and Sequoia One in completing required regulatory compliance reporting.
Oversee, wherever relevant, respond to and triage inquiries from the HR ticketing system; serve as the primary ticketing system administrator and route all questions from all avenues to the ticketing system.
Support leave of absence tracking and documentation
Support immigration postings and administration
Respond to requests and provide information to third parties such as verification of employment, Social Security, assist with processing EDD disability and unemployment claims
Work cross-functionally with recruiting, office ops, and workplace tech to ensure information is properly stored and communicated

You have

Experience with assisting or directly configuring an HRIS to meet business requirements
Experience with assisting or directly completing reporting and analytics of employee data and a strong desire to have this be the cornerstone of your career in HR
Experience with assisting or building integration and interfaces
Strong customer service acumen
Excellent judge of moving pieces and exercising independent judgment; leveraging internal stakeholders’ knowledge and skills in a timely and relevant fashion in unfamiliar circumstances
Detail-oriented with excellent analytical, planning, and prioritization skills
Strong work ethic and a high level of discretion
Strong organization, verbal and written communication, and interpersonal skills
Eagerness and strong predisposition to learning new systems and processes

You are

Highly skilled at HRIS management (Rippling proficiency preferred), proficient with other data management and storage tools such as Excel or Google sheets
A proactive and even an excessive communicator
An exceptional writer and spoken communicator
Highly organized & autonomous
Comfortable and energized operating in a fast-moving organization
Passionate about our product and enabling teams internally to do their best work for our customers
Enthusiastic about learning and growing at Envoy
Intellectually curious and ambitious
Proficiency with Rippling preferred

You'll get

A high degree of trust in your ideas and execution
An opportunity to partner and collaborate with other talented people
An inclusive community where you feel welcomed and cared for as a person
The ability to make an immediate impact in helping customers create a great workplace experience
Support for your personal and professional growth

Compensation description

Envoy's compensation package includes market competitive salary, equity for all full time roles, and great benefits. If you are located in San Francisco Bay Area, our expected cash compensation for this role is $77K- $90K (Annually). Final offers may vary within the range provided based on experience, expertise, and other factors.

If you have any questions related to compensation, please contact Recruiting after you apply.

#LI-Hybrid

By applying for this position, you acknowledge that you have fully read and understand the job requirements and received the Envoy Privacy Notice for applicants, which is linked here. Completing this application requires you to provide personal data, such as your name and contact information, which is mandatory for Envoy to process your application. Envoy is an EEO Employer and does not discriminate on the basis of any characteristic protected by local, state or federal law.

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