Executive Assistant
Envoy
About Envoy
Envoy’s workplace platform has redefined how companies welcome visitors, improve the onsite experience, book desks and meeting rooms, manage deliveries, and access accurate and unified workplace data in 16,000 locations around the globe by designing products that solve common workplace problems.
Envoy provides a simple way to manage your complex safety, security, and compliance needs across all your workplace locations—wherever you need to bring people together.
Rely on smart, automated solutions to common workplace problems, like freeing up unused space and eliminating repetitive tasks. Not only does this allow you to make the most efficient use of your space and resources, it frees up your team’s time to focus on the work that matters.
With Envoy’s intuitive technology that employees actually enjoy using, you can create a great workplace experience that fosters community and togetherness by making it easy for teams to coordinate working onsite.
Unlike companies that offer disconnected workplace solutions and disparate (and often imprecise) data sources, Envoy’s platform provides accurate, comprehensive, and unified workplace data so you can make informed business decisions. Envoy’s integrated solutions pull data from multiple sources to ensure that you always have the most accurate data available.
For more information, visit Envoy.com.
About the Role
We are looking for an exceptional Executive Assistant to join our People team. This role will support a few members of our Executive staff and you will enable seamless operations and serve as a critical communication link across offices as we continue to expand. You’ll anticipate the needs of the Executive, leadership, and broader team members, helping the organization stay focused on resolving issues before they arise. You move quickly with the changing environment and are up to date with the latest Envoy news, activities, and customer needs. In addition to being organized and analytical, you possess the impeccable business judgment and communication skills needed to interact with a variety of people and job functions. You get excited about being a strategic partner and serving as a "go to" for all areas of responsibility. You will have tons of growth opportunities and visibility across the company. This role will require you to be onsite at our San Francisco office most of the week.
This is a position that requires 5 days a week (Monday - Friday) in our San Francisco HQ office.
You will
- Manage calendars for Executives, proactively scheduling and removing any conflicts
- Manage business travel by booking flights and accommodations and filing expense reports
- Assist with the planning and execution of team events, meetings, and offsites
- Send Envoy invites and welcome executive’s visitors when they arrive in the office
- Assist with special projects as needed
You have
- An experienced Executive Assistant and have worked in a administrative roles for 3-5 years, ideally in a high growth company
- Skilled in Google Apps, with a tendency to seek out technologies that optimize workflows
- Adaptable to the changing needs of a fast-growing startup
- A problem solver, able to anticipate problems before they arise and craft creative solutions on the fly
- Hyper-organized, able to prioritize and balance proactive and reactive work
- A strong written and verbal communicator
- An independent team player, you how to take direction and run with it and when to leverage your team for additional support
- Able to work flexible hours and be responsive outside of normal business hours
Compensation description
Envoy's compensation package includes market competitive salary, equity for all full-time roles, and great benefits. If you are located in the San Francisco Bay Area, our expected cash compensation for this role is $129,000K - $145,000K (Annually). Final offers may vary within the range provided based on experience, expertise, and other factors.
If you have any questions related to compensation, please contact Recruiting after you apply.
By applying for this position, you acknowledge that you have fully read and understand the job requirements and received the Envoy Privacy Notice for applicants, which is linked here. Completing this application requires you to provide personal data, such as your name and contact information, which is mandatory for Envoy to process your application. Envoy is an EEO Employer and does not discriminate on the basis of any characteristic protected by local, state or federal law.