Office Administrator



Cebu City, Cebu, Philippines
Posted on Tuesday, September 12, 2023

About Zepz

Zepz is the group powering two leading global remittance brands: WorldRemit and Sendwave. Since 2010, we have been disrupting an industry previously dominated by offline legacy players with our relentless focus to reduce the cost of remittances and increase safety and convenience for our users. Every day, our people work to unlock the prosperity of cross-border communities through finance and technology - driven by our vision of a world that celebrates migrants’ impact on prosperity, at home and abroad.

Our brands helped cross-border communities send over $15bn from 50 countries to recipients in 130 countries in 2022. We operate over 5,000 money transfer corridors worldwide and employ over 1,400 people globally. Zepz is a remote-first employer, with team members located across six continents.
Our vision is to create a world that celebrates migrants’ impact on prosperity, at home and abroad. Our purpose is to unlock the prosperity of cross-border communities through finance and technology.


Our Commitments:

  1. We act like owners - We are relentlessly delivering for our users and spending money thoughtfully.
  2. We embrace embarrassing honesty - We function best when we're open and honest with one another — especially about our challenges and doubts.
  3. We have a bias to action - We get to first outcomes quickly, iterate and learn.
  4. We strive to be better - We may make mistakes, but always learn from them.
  5. We are inclusive - to better reflect and serve our users.

About the role:

The Office Administrator is responsible for overseeing the general administrative functions and any events or activities in the office. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, key - record keeping and coordination amongst departments.

What you will own:

Reporting to the Site Lead, you will:

  • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
  • Handle procurement of office supplies or equipment and other office requirements
  • Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
  • Monitor and coordinate schedule/routes of the messenger
  • Ensure upkeep of office services and premises at all times - proactively maintain the office condition and safety requirements and arrange necessary repairs
  • Be responsible for business permits registration/renewal and lease contracts execution/renewal, communications and reporting with government agencies – knowledge of PEZA an advantage
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Manage contract and price negotiations with office vendors, services providers
  • Achieve financial objectives by preparing and scheduling expenditures – raising POs and signing off office management invoices in a timely manner
  • Provide general support to visitors
  • Assist with researching travel options and bookings
  • Assist in inhouse or offsite company activities
  • Help plan and manage company monthly engagement activities
  • Manage and develop Health and Safety programs in compliance with the government agencies requirements
  • Work closely with the Global Office & Facilities Manager and other members of the global office management team for the alignment of global policies and requirements
  • Support the local leadership team with ad hoc requests and initiatives as required

What you bring to the table:

  • Candidate must pose a Bachelor’s/College Degree in any field
  • Must have at least 5 years experience in this field of work; specialized in purchasing/inventory/office administration/logistics/supply chain
  • Required Skills: Office administration, Basic Finance, Human Resources Management and Microsoft Office, and Google Workspace Application
  • Working understanding of standardized office processes and procedures in a mid-volume environment
  • Attention to detail and accuracy
  • Excellent written and verbal communications skills.
  • Creative with an ability to suggest implement improvements
  • Extensive experience in customer service and dealing with individuals at all levels
  • The ability to adapt with changes and challenges in a constantly evolving start up environment
  • A willing attitude and ability to process information quickly and respond fast to ever-changing requirements

Bonus points if you:

  • Have experience with Facilities Management
  • Have experience with Fixed Asset Management
  • Managed and Developed Health and Safety Programs in the organization.

What we offer you:

Please note that the benefits below will apply to Full-time roles.

We have five core benefits for our talent in the US, UK, Philippines, Poland, and South Africa. If you're not in one of those regions, don’t worry - the Talent team can let you know what is available for you specifically:

  • Unlimited Annual Leave: Most Zepz team members are eligible for unlimited annual leave. Colleagues in customer-facing roles, receive a competitive holiday allowance and four recharge days a year. Feel free to make the most of your time off and maintain a healthy work-life balance!

  • Private Medical Cover: ​​You can opt-in to a Private Medical Insurance scheme. This provides you with access to thorough medical coverage, so you can feel confident in your health and well-being.

  • Retirement: We offer pension schemes to help you plan for and secure your future.

  • Life Assurance: Life assurance is available to give you peace of mind and protect your loved ones in case of the unexpected..

  • Parental Leave: We offer competitive parental leave schemes to ensure you are spending as much quality time with your new bundle of joy as possible.

We are also remote-first as an organisation, offering flexibility for you to work where you need to be most productive. In many locations, we have workspaces, which you can use as you desire.

Most roles in the Philippines are predominately office-based, with this we offer free meals for those 100% on-site.

In addition to the above, you will discover that we have a range of secondary perks (such as the cycle-to-work scheme and employee discounts) depending on your location, to help you thrive at Zepz!

Why choose Zepz?

  • Our team of over 1400 employees is fully distributed across the world. We are working from coffee shops, homes, and co-working spaces — making us one of the larger fully distributed growth-stage startups in the world but we also offer workspace in our talent cluster locations - spaces we can meet, collaborate and connect.

  • We are proud parents, community organizers, farmers, band members, yoga teachers, YouTube influencers, former Olympians, and serial entrepreneurs.

  • We collectively speak over twenty languages, including Akuapem, Amharic, Bengali, Ewe, Fante, Ga, Igbo, Kalenjin, Luganda, Oromo, Somali, Swahili, Wolof, Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

  • At Zepz, embodying our commitments binds us together. We are collectively passionate about striving to achieve our vision and purpose - to continue to provide the best service to our users.

Ready to apply?

Applications will be reviewed on a rolling basis. If interested, please submit your resume along with a cover letter (optional), highlighting why your experience demonstrates you meet the requirements of the role. Please also indicate the countries in which you have work authorization. While Zepz supports visa sponsorship, sponsorship opportunities may be limited to certain roles and skills.

At Zepz we record interviews using Metaview (https://metaview.ai). It helps us become better interviewers by recording and transcribing our interviews, and ensures we interview candidates in a fair & consistent manner. It is not required. Please let us know if you’d like to opt out of the use of Metaview - this will not affect the outcome of your interview.

Confidence can sometimes hold us back from applying for a job. But we'll let you in on a secret: there's no such thing as a 'perfect' candidate. Zepz is a place where everyone can thrive.

So however you identify and whatever background you bring with you, and if at all you might need any form of support to make the process as comfortable as possible, please let us know and give us a shot by applying. We want you to be excited to wake up to make an impact every day.